Payroll Guidelines & Procedures

Notification

The ASC Business Office is responsible for all payroll activity and should be notified of all new hires (and departures) via the ASC Intake/Outtake Form. The Intake/Outtake forms are completed by the appropriate staff administrator and should be submitted as well in advance of the arrival or departure date as possible.

Onboarding for all positions within the University occurs directly in Workday. Guidance for onboarding and self-service procedures can be found on the Self Service Tipsheets. Questions regarding payroll should be directed to the ASC Business Administrator, Audrey Romano, at audrey.romano@asc.upenn.edu or (215) 898-9420.

Time Reporting

Hourly and non-exempt weekly paid employees are required to submit their hours in Workday. Please refer to the Workday Timekeeping Tipsheets for questions regarding entering time and hours worked.

Payroll Taxes

PLEASE NOTE: The University prohibits school staff from giving tax advice or answering specific tax-related questions. Individuals with questions about payroll taxes should consult with the University Payroll Tax Office or an independent tax professional.

Information about general tax support can be found on the University's Payroll Tax website.

General questions regarding payroll taxes can be directed to the Employee Solution Center at 215-898-7372 or hcmsolutioncenter@upenn.edu.

Federal Work-Study Program

The Work–Study Program is a federally-funded work program that provides funding to eligible undergraduate and graduate students with financial need, allowing them to earn money to help pay educational expenses. The program encourages community service and work related to the student’s course of study, though this is not a requirement. The Work-Study Program is not a grant program. Students are paid for performing a service and they are paid only for the hours they actually work. Half of work-study wages are paid by federal funds and the other half by the employing unit.

For more information regarding the Federal Work-Study Program, please visit the Student Financial Services Office website.

To open a Work-Study position contact Audrey Romano, ASC Business Administrator, at audrey.romano@asc.upenn.edu or (215) 898-9420.